Minutes Short Film Conference General Assemblee 2 February 2015

1. Subcommittees

  • The day was started by the gathering of two subcommittees discussing an updated ‘code of ethics’ and a procedure for accepting new members / whether or not to ask a membership fee.
    • Attendees subcommittee “code of ethics” :
      • Tim Redford (Clermont-Ferrand Short Film Festival, France)
      • Mick Hannigan (IndieCork, Ireland)
      • Alexandra Gramatke (Kurz Film Agentur Hamburg, Germany)
      • Frank Moens (Leuven Short Film Festival, Belgium)
    • Attendees subcommittee “membership procedure / fee”
      • Julien Westermann (Clermont-Ferrand Short Film Festival, France)
    • Mick Hannigan (IndieCork, Ireland)
    • Sven Schwarz (Hamburg International Short Film Festival, Germany)
    • Frank Moens (Leuven Short Film Festival, Belgium)
  • Both committees were successful as they agreed on both a new code of ethics and a (new) membership requirement / fee respectively.

2. Workshops

  • Unlike previous years, the general assemble was preceded by two specialized ‘workshops’.
  • The first workshop “Digital file formats and compression for aspiring nerds” was an introductory glance at the theoretical basis of sound, image and video compression. About 70 members attended the workshop. Lecture was given by Frank Moens (Leuven Short Film Festival):
  • The second workshop “Creative sparks Sessions – Festival marketing” featured short lectures by Miguel Valverde of Indie Lisboa (Social media & marketing) and Laurent Crouzeix (Community targeting). About 80 members attended this workshop.

3. General assembly

  • After a short explanation concerning the “new vision” of what the task can / should be of the new Short Film Conference, the general assemble was asked to vote for three changes in regards of the structure of the organisation of SFC.
  • First Vote: Official name change for the organisation to “Short Film Conference” and its URL shortfilmconference.com. 98% YES – 2% ABSTAIN – 0% NO
    • è From now on our organisation will be referred to as “Short Film Conference”
  • Second vote: Acceptance of the new code of ethics – 95% YES – 5% ABSTAIN – 0% NO
    • è The old code of ethics has been replace by the new code of ethics effective immediately
    • See annex 1 : Code of Ethics
  • Third vote:   Proposal regarding membership criteria & membership fees – 95% YES – 5% ABSTAIN – 0% NO
    • Proposal is accepted and will be applied for all aspiring and existing members
    • See annex 2 : Membership procedure
  • Due to time constraints we did not have time to do the ‘traditional’ name call of every member present. There wasn’t even time for a suggested ‘faster option’ of only asking new members (for whom this assembly was their first) to present themselves. We think that, now finally most of the lingering administrative hassle is behind us, we will have more time next year.
  • After the general assembly, a complementary drink was offered by the Clermont-Ferrand festival, after which we had dinner at the nearby Hotel Kyriad Prestige.

4. Remarks & suggestions for next year

  • To be tackle more, in-depth and practical issues, we would need to have an auditorium simular to Salle Grippel for the entire day. Hopefully the Clermont-Ferrand festival can help us out.
  • Quite a few members suggested not eating in an hotel anymore, but in an actual restaurant. The low ceilings, quite distant servers and sterile atmosphere were not considered to be ideal.


This assemblee has 2 annexes attached: